Executive Assistant & Office Support Manager

<h2>Job Title: Executive Assistant & Office Support Manager</h2><p>At Sephora, we believe beauty is about feeling seen, valued, and empowered. As part of the LVMH Group, we have been revolutionizing the beauty retail industry since 1969. With over 56,000 employees across 35 countries, we connect customers with nearly 500 brands, offering a diverse range of products from fragrances to skincare.</p><h2>Position Purpose</h2><p>The Executive Assistant & Office Support Manager will serve as a strategic partner to the Managing Director for Middle East & Southeast Asia – Oceania (SEAO). This pivotal role involves providing exceptional support to ensure business continuity through effective management of priorities and commitments.</p><h2>Key Responsibilities</h2><ul><li>Provide executive and administrative support to the Managing Director.</li><li>Manage calendars, meetings, travel arrangements, expenses, and correspondence.</li><li>Act as the primary liaison between senior leadership and internal/external stakeholders.</li><li>Coordinate meetings, events, conferences, and leadership activities.</li><li>Support ad-hoc projects through research, coordination, and follow-up.</li><li>Maintain records, databases, filing systems, and confidential information.</li><li>Oversee office operations, supplies, equipment, and vendor coordination.</li><li>Collaborate with other departments to ensure efficient business operations.</li><li>Act as a professional ambassador for the Managing Director and leadership team.</li></ul><h2>Qualifications</h2><ul><li>3–5 years of administrative or executive support experience.</li><li>Advanced skills in MS Office and proficiency with digital collaboration tools.</li><li>Strong communication, organizational, and multitasking abilities.</li><li>Proactive, adaptable, and highly detail-oriented.</li><li>Ability to handle confidential information with professionalism and discretion.</li><li>Excellent interpersonal skills with a customer-focused mindset.</li><li>Ability to prioritize effectively in a dynamic environment.</li><li>A degree or diploma is preferred.</li><li>Experience in the beauty industry or retail is a plus.</li></ul><h2>What We Offer</h2><ul><li>A community that embraces authenticity and celebrates diversity.</li><li>A culture of empowerment, learning, and growth.</li><li>Work that brings fulfillment and inspires our industry.</li></ul><p>Join us and belong to something beautiful. <strong>Visa Provided</strong>. Proficiency in Arabic is preferred.</p>