Mid-Level Office/Admin Assistant On-site in Dubai

About the Role

We are seeking a Mid-Level Office/Admin Assistant to join our team in Dubai. This role is crucial for ensuring smooth office operations. You will be the first point of contact for visitors and clients. Your strong organizational skills will help maintain an efficient work environment. This position requires a Bachelor’s degree in business administration or a related field.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage the reception area and handle inquiries effectively.
• Process employee requests and provide relevant information promptly.
• Coordinate and schedule appointments and meetings efficiently.
• Provide administrative support to various departments as needed.
• Coordinate with vendors for office supplies and services.
• Prepare purchase requests and follow up on quotations.
• Support invoice tracking and coordinate with finance teams.
• Ensure smooth office operations by tracking supplies and equipment.
• Oversee daily allocation and condition of company vehicles.
• Monitor vehicle movement and maintain trip logs accurately.
• Coordinate regular servicing and repairs of vehicles.
• Work with building management for maintenance and employee concerns.
• Ensure cleanliness and organization of office premises.
• Handle incoming and outgoing mail and deliveries efficiently.

Requirements

• 3 - 5 years of relevant experience in a similar role.
• Bachelor’s degree in business administration or equivalent.
• Strong knowledge of Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Good organizational skills and attention to detail.
• Ability to maintain confidentiality in all matters.
• Experience in a corporate environment is a plus.
• Flexibility to adapt to changing priorities is preferred.

Benefits

We offer a competitive salary and benefits package. You will gain valuable experience in a dynamic work environment. Opportunities for professional development are available. Join us to enhance your career in a supportive team.

For more details on our job openings, visit our Dubai jobs page. Explore our salary insights to understand compensation trends. If you are interested in similar roles, check our remote job listings.

• 3 - 5 years of relevant experience in a similar role.
• Bachelor’s degree in business administration or equivalent.
• Strong knowledge of Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Good organizational skills and attention to detail.
• Ability to maintain confidentiality in all matters.
• Experience in a corporate environment is a plus.
• Flexibility to adapt to changing priorities is preferred.

• Serve as the first point of contact for visitors, clients, and vendors.
• Manage the reception area and handle inquiries effectively.
• Process employee requests and provide relevant information promptly.
• Coordinate and schedule appointments and meetings efficiently.
• Provide administrative support to various departments as needed.
• Coordinate with vendors for office supplies and services.
• Prepare purchase requests and follow up on quotations.
• Support invoice tracking and coordinate with finance teams.
• Ensure smooth office operations by tracking supplies and equipment.
• Oversee daily allocation and condition of company vehicles.
• Monitor vehicle movement and maintain trip logs accurately.
• Coordinate regular servicing and repairs of vehicles.
• Work with building management for maintenance and employee concerns.
• Ensure cleanliness and organization of office premises.
• Handle incoming and outgoing mail and deliveries efficiently.