Job Title: Associate, Administrative Operation
Location: Lagos
Core Responsibilities
Administrative Control & Governance:
- Act as the central point of control for all TPT administrative activity, ensuring consistency, structure, and traceability.
- Maintain and own master administrative trackers covering travel, events, vendors, spend, reimbursements, and brand assets.
- Ensure all administrative actions are properly documented, approved, filed, and easily retrievable.
- Enforce internal administrative standards and guardrails, challenging non-compliant or poorly prepared requests.
Project & Operational Execution:
- Own planning and delivery of operational initiatives, events, and business support projects from concept through execution.
- Lead TPT events, networking engagements, and stakeholder meetings, ensuring timelines, budgets, and quality standards are met.
- Bring structure and discipline to ad-hoc administrative and operational requests from leadership.
Travel & Executive Logistics:
- Manage end-to-end travel planning for TPT staff and visiting executives, including flights, accommodation, visas, and ground logistics.
- Design detailed itineraries to ensure efficient movement, minimal friction, and readiness for meetings.
- Proactively monitor documentation validity (passports, visas) to prevent last-minute disruption
- Identify, evaluate, and onboard vendors for events, services, gifts, and operational needs.
- Conduct analytical due diligence, including cost-benefit analysis and performance assessment.
- Negotiate commercial terms and manage ongoing vendor performance and value for money.
Financial Oversight & Expense Control:
- Manage the end-to-end reimbursement and staff expense review process, ensuring accuracy and policy compliance.
- Review submissions for correctness, VAT treatment, and cost allocation prior to MD approval.
- Act as liaison with Finance to track status of reimbursements and vendor payments.
Analytics, Reporting & Insight:
- Own administrative data across spend, travel, vendors, and events, ensuring accuracy and completeness.
- Analyze trends, anomalies, and inefficiencies, proactively flagging risks and cost-saving opportunities.
- Produce concise insight summaries and recommendations to support leadership decision-making.
Brand & Information Custodianship:
- Act as gatekeeper for the TPT brand, ensuring all materials adhere to approved identity and quality standards.
- Coordinate creation and maintenance of decks, documents, and marketing materials.
- Maintain a structured and current library of approved digital and physical assets.
Requirements
- Administrative professional with a strong ownership mindset and sound judgment.
- Highly analytical, comfortable working with data, dashboards, and financial information.
- Proven ability to manage complex logistics, projects, and stakeholders independently.
- Confident communicator able to push back, enforce standards, and present recommendations to leadership.
- Organized, resilient, detail-driven, and trusted to operate with minimal supervision.
Benefits
- This is a unique opportunity to be part of a high-impact team at the heart of the business.
- The role offers exposure to strategic decision-making and the potential for career progression within the organization.
Application Closing Date
Not Specified.
Interested and qualifed candidates should:
Click here to apply online