Location: Victoria Island, Lagos
Employment Type: Full-time
Job Overview
- We are seeking an exceptional, highly experienced, and results-driven Executive Assistant to provide strategic, administrative, operational, and personal support to the CEO.
- This is not a traditional administrative role.
- The successful candidate will serve as a trusted right-hand to the CEO, managing high-level business priorities, executive operations, stakeholder relationships, confidential matters, and personal responsibilities with minimal supervision.
- The ideal candidate must possess 5–10 years of proven Executive Assistant experience supporting senior executives, business leaders, founders, or C-suite professionals in fast-paced and demanding environments.
- She must be highly intelligent, proactive, discreet, resourceful, and capable of anticipating needs before they arise.
- The role requires a mature professional who can manage complex schedules, coordinate multiple priorities simultaneously, drive projects to completion, represent the CEO professionally, and maintain absolute confidentiality.
- The ability to drive confidently within Lagos and possess a valid driver's licence is mandatory.
Key Responsibilities
Executive Office Management:
- Manage the CEO's calendar, appointments, meetings, and commitments with exceptional accuracy.
- Coordinate daily, weekly, and monthly schedules to ensure maximum productivity.
- Prioritise competing demands and make informed decisions regarding scheduling conflicts.
- Manage all incoming communications, including emails, calls, correspondence, and requests.
- Prepare executive reports, presentations, briefing documents, proposals, and meeting materials.
- Maintain comprehensive records, databases, and filing systems.
- Ensure timely follow-up on tasks, deliverables, and executive decisions.
- Handle highly confidential information with the highest level of discretion.
Strategic Executive Support:
- Serve as a strategic partner to the CEO on key business initiatives.
- Track organisational priorities, projects, and deliverables.
- Monitor deadlines and ensure accountability across teams.
- Prepare research reports, executive summaries, and business intelligence documents.
- Support planning and execution of strategic projects and special assignments.
- Anticipate challenges and proactively develop solutions before escalation.
Stakeholder and Relationship Management:
- Act as the primary liaison between the CEO and internal/external stakeholders.
- Coordinate communication with clients, partners, board members, investors, government officials, and senior executives.
- Represent the CEO professionally during meetings and engagements when required.
- Build and maintain strong professional relationships on behalf of the CEO.
- Ensure all stakeholder interactions reflect the CEO's standards and expectations.
Project Management and Coordination:
- Coordinate multiple projects simultaneously while ensuring timely execution.
- Develop tracking systems for projects, meetings, action items, and deliverables.
- Follow up with internal and external stakeholders to ensure commitments are fulfilled.
- Prepare project status reports and progress updates.
- Support planning and execution of corporate events, meetings, conferences, and executive engagements.
Travel and Logistics Management:
- Manage local and international travel arrangements.
- Coordinate flights, accommodation, transportation, visas, travel documentation, and itineraries.
- Ensure seamless logistics for business meetings, conferences, and events.
- Anticipate travel-related risks and proactively resolve issues.
Personal and Lifestyle Management:
- Manage personal schedules, appointments, and commitments for the CEO.
- Coordinate household operations and supervise domestic staff where required.
- Manage personal errands and lifestyle-related responsibilities.
- Oversee family schedules, logistics, and special arrangements.
- Track personal and household expenses and maintain accurate records.
Operational Excellence:
- Create and maintain efficient administrative systems and processes.
- Identify operational gaps and recommend practical solutions.
- Ensure seamless coordination between business and personal priorities.
- Maintain a high level of organisation, professionalism, and efficiency at all times.
- Demonstrate exceptional attention to detail and ownership of responsibilities.
Performance Expectations
Success in this role will be measured by:
- Effective management of the CEO's schedule and priorities.
- Ability to anticipate and resolve issues before they arise.
- Timely completion of assignments and deliverables.
- Accuracy and quality of documentation and reporting.
- Strong stakeholder relationship management.
- Exceptional organisational and administrative efficiency.
- Demonstrated ownership, initiative, and reliability.
- Consistent professionalism in representing the CEO.
Required Qualifications
Education:
- Bachelor's Degree in Business Administration, Management, Communications, Finance, Social Sciences, or a related field.
- Professional certifications in Project Management, Executive Administration, Office Management, or related disciplines will be an added advantage.
Experience:
- Minimum of 5 years and maximum of 10 years of experience as an Executive Assistant, Chief of Staff, Executive Administrator, Senior Personal Assistant, or similar role.
- Must have extensive experience supporting CEOs, Managing Directors, Chairpersons, Founders, or other C-suite executives.
- Proven experience managing both executive and personal responsibilities simultaneously.
- Demonstrated success operating in high-pressure and fast-paced environments.
- Experience coordinating senior-level stakeholders and executive engagements.
Mandatory Requirements:
- Female candidates only.
- Must possess a valid driver's licence.
- Must be a confident and experienced driver with excellent knowledge of Lagos roads.
- Must reside within reasonable proximity to Lagos Island.
- Preferred locations include: Ikoyi, Victoria Island, Lekki, Oniru, Ajah and Chevron Axis.
Core Competencies:
Executive Competencies:
- Executive Office Management
- Calendar and Time Management
- Stakeholder Management
- Strategic Coordination
- Business Communication
- Project Management
- Research and Analysis
- Meeting Coordination
- Travel Management
- Event Coordination.
Technical Skills:
- Microsoft Office Suite (Advanced Level)
- PowerPoint Presentation Development
- Excel Reporting and Analysis
- Google Workspace
- Digital Documentation Systems
- Virtual Collaboration Platforms.
Personal Attributes:
The ideal candidate must be:
- Exceptionally organised and highly structured.
- Extremely proactive and solution-oriented.
- Mature, professional, and emotionally intelligent.
- Calm and composed under pressure.
- Highly dependable and accountable.
- Assertive yet respectful.
- Able to exercise sound judgment independently.
- Discreet and trustworthy with sensitive information.
- Detail-oriented with strong follow-through.
- Polished, articulate, and well-presented.
- Capable of maintaining professional boundaries.
- Able to work effectively with minimal supervision.
Ideal Candidate Profile:
- The successful candidate is not merely an assistant but a highly experienced executive support professional who functions as an extension of the CEO.
- She possesses the maturity, confidence, business acumen, and execution capability required to manage complex executive responsibilities while maintaining the highest standards of professionalism and confidentiality.
- She is capable of thinking ahead, solving problems independently, managing demanding schedules, coordinating multiple stakeholders, and ensuring that both business and personal obligations of the CEO are executed seamlessly.
- This role is best suited for a seasoned Executive Assistant who thrives in high-performance environments and is committed to excellence.
Application Closing Date
13th October, 2026.
Interested and qualified candidates should send their Resume to: ryanrensan@gmail.com using the Job Title as the subject of the email.
