Location: Victoria Island, Lagos
Employment Type: Fully Onsite (Monday to Friday)
Industry: Fitness & Wellness
Work Hours: 8:30am – 6:00pm
About the Company
- We are a fast-growing fitness and wellness company committed to transforming lives through innovative fitness solutions, exceptional customer experiences, and operational excellence.
- As we continue to scale, we are seeking a highly organized, proactive, and strategic Executive Assistant who can serve as a trusted partner to the executive leadership team.
- This is not a traditional administrative role. We are looking for someone who can think strategically, drive execution, coordinate cross-functional initiatives, and ensure priorities are translated into measurable outcomes across the organization.
- The Executive Assistant will serve as the right hand to the executive leadership, providing highlevel strategic, operational, and administrative support.
- The successful candidate will be responsible for managing executive priorities, driving strategic projects, coordinating initiatives across departments, facilitating communication, tracking key deliverables, and ensuring seamless execution of business objectives.
- This role requires exceptional organizational skills, business acumen, discretion, strong project management capabilities, and the ability to thrive in a fast-paced, dynamic environment.
Key Responsibilities
Executive Support:
- Manage the executive's calendar, appointments, travel arrangements, and daily priorities.
- Prepare meeting agendas, presentations, reports, briefing notes, and executive correspondence.
- Screen communications, prioritize requests, and ensure timely follow-up on critical matters.
- Act as a trusted liaison between the executive and internal/external stakeholders.
- Anticipate executive needs and proactively resolve scheduling or operational challenges.
Strategic Project Management:
- Support the planning, execution, and monitoring of strategic business initiatives.
- Coordinate cross-functional projects from inception through completion, ensuring timelines and deliverables are achieved.
- Track project milestones, identify bottlenecks, and escalate issues where necessary.
- Develop project trackers, dashboards, and status reports for executive review.
- Conduct research, gather data, and prepare recommendations to support executive decision-making.
Cross-Functional Coordination:
- Coordinate activities across departments including Operations, Marketing, Sales, Customer Experience, Finance, HR, and Fitness Operations.
- Ensure alignment of departmental priorities with organizational objectives.
- Follow up with department heads on action items and key deliverables.
- Facilitate communication between teams to improve collaboration and accountability.
- Monitor execution of strategic initiatives and ensure timely completion.
Priority & Performance Management:
- Maintain an executive action tracker and monitor progress on high-priority initiatives.
- Assist in setting organizational priorities and ensuring effective execution.
- Track KPIs, operational metrics, and departmental performance indicators.
- Prepare executive reports highlighting progress, risks, and recommendations.
- Ensure accountability by following up on commitments made during meetings.
Meeting & Communication Management:
- Coordinate executive meetings, leadership meetings, and strategy sessions.
- Take accurate meeting minutes and distribute actionable follow-up items.
- Monitor completion of assigned action points across teams.
- Draft professional emails, presentations, business documents, and executive communications.
- Maintain confidentiality of sensitive company information.
Business Operations Support:
- Assist in improving internal processes and operational efficiency.
- Coordinate special projects and business initiatives as assigned.
- Maintain organized documentation and records for strategic initiatives.
- Support budgeting, vendor coordination, procurement, and administrative tasks where necessary.
- Perform other duties that contribute to the achievement of organizational goals.
Requirements
- Bachelor's Degree in Business Administration, Management, Project Management, Economics, or a related discipline.
- Minimum of 3-5 years' experience as an Executive Assistant, Chief of Staff, Project Coordinator, Operations Coordinator, or similar strategic support role.
- Experience supporting C-suite executives or senior leadership is highly preferred.
- Experience working in a fast-paced startup, fitness, hospitality, healthcare, retail, or service-oriented environment is an advantage. Required Skills & Competencies
- Excellent project management and execution skills. Strong organizational and time management abilities.
- Exceptional written and verbal communication skills.
- Ability to manage multiple priorities simultaneously.
- Strong business and commercial acumen.
- High attention to detail with excellent problem-solving skills.
- Ability to influence and coordinate cross-functional teams without direct authority.
- Strong analytical and critical thinking abilities.
- Excellent stakeholder management and interpersonal skills.
- Ability to work independently with minimal supervision.
- High level of professionalism, integrity, and discretion.
- Strong decision-making and prioritization skills.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and Google Workspace.
Ideal Candidate Profile:
- The ideal candidate is proactive, highly organized, and execution-driven.
- They possess exceptional emotional intelligence, communicate confidently with stakeholders at all levels, and excel at bringing structure to fast-moving environments.
- They can anticipate needs before they arise, coordinate multiple teams simultaneously, and ensure strategic priorities are executed effectively.
- This individual thrives under pressure, exercises sound judgment, maintains absolute confidentiality, and serves as a dependable partner to executive leadership.
Salary
N400,000 – N450,000 Monthly.
Application Closing Date
Not Specified.
Interested and qualified candidates should send their CV to: careers@elvaridah.com using the job title as the subject of the email.
