Job Summary
- Executive Assistant will provide high-level administrative and strategic support to the CEO / Managing Director, ensuring the smooth and efficient operation of the executive office.
- This role demands exceptional organizational ability, discretion, and a proactive approach to managing priorities in a fast-paced business environment.
Responsibilities
Executive Support:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Prepare and review correspondence, reports, presentations, and briefing materials on behalf of the CEO.
- Act as the first point of contact for the CEO's office — screening calls, emails, and visitors.
- Coordinate board meetings, management meetings, and executive retreats including agenda preparation and minute-taking.
- Follow up on action items and decisions emanating from executive meetings.
Administrative & Office Coordination:
- Manage travel logistics including flight bookings, hotel reservations, and itinerary planning for local and international trips.
- Maintain a well-organized filing system for executive correspondence and confidential documents.
- Liaise with internal departments, external partners, and stakeholders on behalf of the CEO.
- Handle procurement of office supplies and manage expenses related to the executive office.
Strategic & Project Support:
- Conduct research and compile data to support executive decision-making and business initiatives.
- Monitor and track key projects, deadlines, and deliverables to keep the CEO informed.
- Support the preparation of business proposals, strategic documents, and company presentations.
- Maintain confidentiality of sensitive business information at all times.
Requirements
- Bachelor's Degree in Business Administration, Secretarial Studies, Mass Communication, or a related field.
- Minimum of 5 years' experience as an Executive Assistant or Senior Personal Assistant, preferably supporting C-suite executives.
- Proven track record of managing complex schedules, multiple priorities, and confidential information.
- Experience in publishing, education, retail, or a related industry is an advantage.
Required Skills and Competencies:
- Exceptional organizational and time management skills with strong attention to detail.
- Excellent written and verbal communication skills; professional and articulate.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive matters with utmost discretion, diplomacy and confidentiality.
- Strong interpersonal skills with a polished, professional presence.
- Proactive, self-motivated, and capable of working with minimal supervision.
- Ability to multitask, prioritizes under pressure, and meets tight deadlines.
- Ability to set up and handle virtual meetings platform.
- Excellent in data management and record keeping.
- Possess emotional intelligence and integrity.
Key Performance Indicators
- Efficiency and accuracy in calendar and schedule management.
- Departmental compliance with executive directives.
- Accuracy and security in handling manual and electronic record management
- Seamless operation of the Executive office
- VIP visitor satisfactory ratings
- Quality and timeliness of correspondence, reports, and presentations prepared.
- Effectiveness in coordinating meetings, travel, and executive logistics.
- CEO satisfaction with administrative support and responsiveness.
- Confidentiality and integrity in handling executive information(zero breaches)
Working Conditions:
- On-site role based in Lagos. May require flexibility in working hours to accommodate the CEO's schedule, and some local travel may be required.
Salary
N250,000 - N350,000 per month.
Application Closing Date
31st October, 2026.
Interested and qualified candidates should send their CV and Portfolios to: beeexsolutionsinc@gmail.com using the Job Title as the subject of the email.
Note: Only shortlisted candidates will be contacted.
