Job Title: Executive Assistant to the Group Managing Director (GMD)
Location: Apapa, Lagos
Job Summary
- The Executive Assistant to the GMD will provide high-level administrative, strategic, and operational support to the Group Managing Director.
- The role requires exceptional organizational ability, discretion, and professionalism in managing executive priorities, facilitating communication, and representing the GMD when required.
- The incumbent will ensure seamless coordination of activities, efficient information flow, and effective execution of executive directives across the organization.
Key Responsibilities
- Serve as the primary point of contact between the GMD and internal / external stakeholders, including executives, employees, clients, and partners.
- Manage and coordinate the GMD’s calendar, including scheduling Management Performance Review (MPR), Stakeholder Meetings, Head of Department (HOD) Meetings, and other executive engagements.
- Coordinate logistics, documentation, and follow-ups for all key meetings (MPRs, stakeholder engagements, executive committee sessions, and HOD meetings).
- Take detailed minutes during meetings (including MPRs and strategic sessions) and track action points to ensure timely execution.
- Organize and coordinate travel arrangements, including itineraries, accommodations, and logistics.
- Manage information flow, ensuring timely and accurate dissemination of reports, briefs, and correspondence.
- Prepare high-quality presentations, reports, memos, and executive summaries for meetings and engagements.
- Screen phone calls, emails, and visitors, and handle correspondence appropriately.
- Track daily expenses and prepare periodic financial and administrative reports.
- Maintain and organize electronic and physical filing systems for easy retrieval of documents.
- Act as an office coordinator, ensuring availability of supplies and smooth administrative operations.
- Supervise and guide clerical and administrative staff where necessary.
- Represent the GMD in meetings and engagements as required, including stakeholder interactions.
- Support the GMD in executing strategic initiatives, business reviews, and special projects.
- Carry out any other duties as assigned by the GMD.
Requirements
Education, Experience & Knowledge:
- A Bachelor’s Degree in Social Sciences, Business Administration, or a related discipline.
- An MBA or relevant professional certification (e.g., ICAN) will be an added advantage.
- Minimum of 8 years of experience in a similar Executive Assistant or senior administrative role supporting top management.
- Prior experience within a fast-moving consumer goods (FMCG) company is strongly preferred.
- Demonstrated experience supporting C-suite executives and coordinating high-level corporate meetings (e.g., MPR, Board/Stakeholder sessions).
Technical & Functional Requirements:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong working knowledge of Enterprise Resource Planning (ERP) systems, preferably SAP.
- Familiarity with digital collaboration and productivity tools.
- Experience in preparing executive dashboards, reports, and meeting packs (especially for MPRs and executive reviews).
Skills and Competencies:
- Excellent written and verbal communication skills.
- Strong organizational, planning, and time-management abilities with capacity to handle multiple priorities.
- High level of discretion, integrity, and confidentiality.
- Strong interpersonal and stakeholder management skills.
- Ability to effectively coordinate high-level meetings and follow through on deliverables.
- Sound judgment, decision-making, and problem-solving capabilities.
- Proven ability to work under pressure and meet tight deadlines.
- High level of professionalism and executive presence.
- Strong analytical and reporting skills.
- Proactive, flexible, and result-oriented mindset.
- Ability to innovate and continuously improve processes.
- Willingness to travel when required.
Application Closing Date
Not Specified.
Interested and qualified candidates should:
Click here to apply online
