Overview

Malaria Consortium is recruiting for a Finance Assistant to join our dedicated team in FCT Abuja, Nigeria. The Finance Assistant will perform essential finance functions, including clerical work and accounting tasks, to ensure accurate financial record-keeping across all transactions in compliance with Malaria Consortium’s financial policies for both field offices and the Abuja headquarters. This role will be responsible for the timely submission of monthly financial reports from both field and country offices, including payment vouchers, bank details, financial correspondence, and more.

In addition, the Finance Assistant will ensure organization and efficiency within the finance department. This position involves managing all documentation related to payments and providing guidance to the Project Manager, Technical Officer, and Financial Accountant on various financial matters, while also voicing concerns along with proposed solutions within their authority. The Finance Assistant will be an essential member of the team, either in the State or in Abuja, reporting to the State Finance Officers as well as the Abuja Finance Officers for the Country Office. The role requires direct interaction with other team members, including operations officers, administrative officers, and technical staff in the field office. Furthermore, the Finance Assistant will work collaboratively with stakeholders, local government, and community members in the state and will indirectly report to the Hub Accountants. Salary: Competitive. Note This is a Temporary, Full Time opportunity. We prioritize the safety of our beneficiaries, so our selection process reflects our commitment to safeguarding. Due to the nature of this role, we will be reviewing applications on an ongoing basis, and the position may be filled and closed before the official closing date. Early applications are encouraged.

Responsibilities

Finance Responsibilities (50%):
Review all financial transactions to ensure thorough documentation and necessary approvals are in place.
Analyze attendance records using the approved Database and prepare accurate payment schedules for participants of SMC personnel, ensuring attendance names match the Database and Schedules.
Create payment vouchers while ensuring the correctness of cost classification and coding.
Receive payment advice and attach relevant documents for organized filing.
Prepare payment schedules for all meetings, workshops, training participants, and consultants.
Safeguard the organization’s financial resources by scrutinizing all payment requests, TAFs, and PRFs, adhering to the Malaria Consortium Manual, Policies, and Procedures.
Monitor stock levels of financial documents (forms, vouchers, receipts, etc.) and timely reorder materials before stockouts occur.
Collaborate with the Finance Officer to ensure payment vouchers are raised with all supporting documents for each transaction and properly filed.
Advise the Finance Officer on emerging financial issues and share areas of concern with suggested solutions.
Maintain an Excel journal template for recording all completed payments and share with the Finance Officer weekly for posting in financial records.
Supplier Invoices Management (15%):
Track all supplier and vendor invoices received by Finance Officers.
Prepare invoice payments and secure approvals from authorized personnel.
Operations-Related Tasks (30%):
Oversee the scanning, filing, and archiving of all financial documents, ensuring they are securely stored and easily accessible to the finance team.
Ensure finance documents (Payment Vouchers) are organized according to the Malaria Consortium Finance Manual filing requirements.
Track all payment documents to guarantee they are sent to and received by the Country Office.
Execute additional duties as required by the Finance Officer, Accountant, and Finance Manager, which may include (5%):
Support audits by providing necessary documents.
Assist in asset spot checks and physical verifications.

Requirements

Essential:
Bachelor’s Degree or Higher National Diploma in Accounting, Finance, Business Administration, or related Social Sciences.
Minimum of 1 year post-graduation experience in a finance team, with at least 6 months in a finance or accounting support role.
Desirable:
Experience working with an International Non-Governmental Organization (INGO) is a significant advantage.
Proficient working knowledge of Microsoft Excel and relevant software applications.
Work-based skills and competencies:
Understanding of NGO donors and their specific financial reporting requirements.
Exceptional computer skills with high proficiency in Microsoft Excel.

Finance Assistant - Full Time

Overview

Responsibilities

Requirements

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