We are recruiting to fill the position below:
Job Title: Logistics Officer
Location: Borno
Key Responsibilities
Logistics Planning and Coordination:
- Coordinate day-to-day logistics activities to support programme implementation and organizational operations across the head office and field locations.
- Develop and maintain logistics plans, schedules and movement arrangements based on programme requirements and operational priorities.
- Coordinate the transportation and distribution of programme supplies, equipment, materials and other organizational resources to designated locations.
- Work closely with Programme, Procurement, Finance and Administration teams to anticipate logistics needs and ensure timely availability of required resources.
- Monitor logistics requests and follow up to ensure that approved requests are processed and delivered within agreed timelines.
- Identify potential logistics constraints and recommend practical solutions to minimize delays and operational disruptions.
- Maintain accurate records of logistics activities, requests, movements, deliveries and associated documentation.
- Ensure that logistics arrangements are cost-effective, properly authorized and consistent with organizational procedures.
Fleet and Transportation Management:
- Coordinate the effective utilization, allocation and scheduling of organizational vehicles in line with approved operational requirements.
- Maintain an updated vehicle register showing vehicle details, registration, assignment, mileage, maintenance history and other relevant information.
- Coordinate vehicle servicing, repairs, inspections, registration renewals and other statutory requirements to ensure that vehicles remain roadworthy.
- Monitor fuel consumption, mileage, vehicle utilization and maintenance costs, identifying unusual consumption patterns or potential inefficiencies.
- Maintain accurate fuel records, vehicle logbooks, trip authorization forms, movement registers and other fleet-related documentation.
- Coordinate transportation arrangements for staff, programme materials, supplies and equipment, subject to approved movement procedures.
- Ensure that vehicle movements are properly authorized and documented before departure.
- Follow up on vehicle maintenance and repair requests to minimize downtime and ensure operational availability.
- Monitor the conduct and compliance of drivers with organizational vehicle-use policies, road safety requirements and approved movement procedures.
- Report accidents, vehicle damage, breakdowns, fuel discrepancies and other fleet-related incidents promptly through established reporting channels.
- Support the development and implementation of vehicle-use, fuel-management and fleet-maintenance procedures.
Warehouse and Inventory Management:
- Coordinate the receipt, inspection, storage, handling and issuance of supplies, materials, equipment and other items delivered to organizational warehouses or storage facilities.
- Ensure that all incoming supplies are checked against purchase orders, delivery notes and other relevant documentation before acceptance.
- Maintain accurate and up-to-date stock records, bin cards, stock cards, goods received notes, goods issued notes and inventory registers.
- Ensure that stock movements are properly authorized, recorded and supported by appropriate documentation.
- Conduct regular physical stock counts and reconcile physical balances against recorded inventory.
- Investigate stock discrepancies, losses, damages or unexplained variances and report findings to the appropriate supervisor.
- Ensure that warehouse facilities are clean, secure, properly organized and suitable for the storage of supplies and equipment.
- Apply appropriate stock rotation practices, including First-In, First-Out (FIFO), and monitor expiry dates where applicable.
- Monitor stock levels and alert the relevant departments when supplies are approaching minimum stock levels or require replenishment.
- Ensure that damaged, expired, obsolete or unusable items are identified, segregated and managed in accordance with organizational procedures.
- Support periodic inventory verification and ensure that stock records are available for internal reviews, donor monitoring and external audits.
Asset Management and Accountability:
- Maintain and regularly update the organizational asset register, including asset descriptions, identification numbers, purchase dates, locations, assigned users and condition.
- Ensure that organizational equipment and assets are properly tagged, recorded and assigned to authorized personnel or locations.
- Coordinate asset issuance, transfers, returns and handovers, ensuring that all movements are supported by appropriate documentation.
- Conduct periodic physical verification of organizational assets and reconcile findings with the asset register.
- Follow up on missing, damaged, obsolete or unserviceable assets and report discrepancies for appropriate action.
- Support the maintenance, repair, replacement and responsible disposal of organizational assets in accordance with approved procedures and donor requirements.
- Ensure that asset disposal, transfer or write-off is supported by the necessary approvals and documentation.
- Maintain signed asset handover forms and ensure that staff account for assigned organizational property during transfers, separation or exit.
- Support donor-funded asset tracking and ensure that assets purchased under specific grants are identifiable and traceable to the relevant projects.
Procurement and Supply Chain Support:
- Work closely with the Procurement team to support the timely delivery and receipt of procured goods and services.
- Provide logistics information required for procurement planning, including delivery schedules, transportation requirements, storage capacity and stock availability.
- Follow up with suppliers and relevant internal teams on approved deliveries, pending supplies and outstanding logistics requirements.
- Support the verification of delivered goods against approved specifications, quantities, purchase orders and delivery documentation.
- Ensure that goods received are documented accurately and that discrepancies are reported promptly to the Procurement team.
- Coordinate the movement of procured items from suppliers to the warehouse, head office or designated field locations.
- Monitor the availability of commonly used supplies and communicate anticipated shortages to the relevant departments.
- Support the preparation of logistics-related information for procurement plans, budget forecasts and operational reports.
- Maintain appropriate separation of responsibilities between procurement, receipt, inventory recording and payment approval in line with organizational internal controls.
- Ensure that logistics and supply chain records are complete, traceable and available for verification when required.
Field Logistics and Programme Support:
- Coordinate logistics arrangements for field activities, including the movement of personnel, supplies, equipment and programme materials.
- Liaise with field teams to identify operational logistics needs and ensure that approved requirements are addressed promptly.
- Support the distribution of programme supplies and materials to designated implementation locations, ensuring proper documentation and acknowledgement of receipt.
- Coordinate the return, transfer or redistribution of unused materials and equipment in accordance with organizational procedures.
- Maintain records of deliveries, distributions, dispatches and receipts associated with field operations.
- Support logistics planning for training sessions, workshops, meetings, assessments and other programme activities.
- Coordinate with relevant staff to ensure that field offices have the equipment, supplies and logistical support necessary for effective implementation.
- Monitor the condition and availability of logistics resources assigned to field locations and follow up on reported maintenance or replenishment needs.
- Ensure that logistics arrangements comply with approved security, access and movement procedures in the operating environment.
Documentation, Reporting and Compliance:
- Prepare regular logistics reports covering fleet utilization, fuel consumption, stock balances, asset movements, maintenance activities and outstanding logistics requests.
- Maintain complete and orderly physical and electronic logistics files for vehicles, inventory, assets, deliveries, distributions and related activities.
- Ensure that logistics documentation is accurate, properly authorized, securely maintained and readily retrievable.
- Support the preparation of logistics information required for donor reports, internal reviews, audits and compliance assessments.
- Monitor compliance with organizational logistics policies, asset management procedures, fleet regulations and applicable donor requirements.
- Identify gaps in logistics documentation or control processes and recommend appropriate corrective measures.
- Maintain trackers for vehicle maintenance, fuel consumption, inventory movements, asset assignments and other key logistics activities.
- Submit required logistics reports within agreed timelines and provide accurate information to support management decision-making.
- Protect confidential organizational information and ensure the responsible handling of logistics records.
Safety, Security and Risk Management:
- Ensure that logistics activities are conducted in accordance with organizational health, safety and security procedures.
- Coordinate with relevant personnel to ensure that vehicles, equipment, warehouses and storage facilities meet applicable safety requirements.
- Report vehicle accidents, stock losses, security incidents, damaged goods and other operational risks through established reporting channels.
- Support the safe storage, handling, transportation and distribution of supplies and equipment.
- Ensure that drivers and other relevant personnel are informed of applicable vehicle-use, road safety and movement requirements.
- Monitor logistics-related risks, including vehicle breakdowns, supply delays, stock losses, equipment damage and storage constraints.
- Recommend practical measures to reduce logistics risks and improve the protection of organizational resources.
- Comply with established movement approval and security clearance procedures for travel to field locations.
- Ensure that logistics arrangements do not compromise staff safety, beneficiary protection or the security of organizational assets.
Policy Implementation and Process Improvement:
- Apply LPF's approved logistics, procurement, fleet management, inventory and asset management policies and procedures.
- Support the review and improvement of logistics tools, templates, registers, checklists and standard operating procedures.
- Identify inefficiencies in transportation, warehousing, stock management and asset utilization and recommend practical improvements.
- Promote cost-consciousness, accountability, transparency and responsible use of organizational resources.
- Support internal spot checks and periodic reviews of logistics records and physical assets.
- Collaborate with other departments to strengthen coordination, documentation and compliance across logistics processes.
- Undertake other logistics-related responsibilities assigned by the supervisor, consistent with the position's scope and organizational needs.
Key Deliverables
The successful candidate will be expected to contribute to the following:
- Updated logistics plans, schedules and operational trackers.
- Accurate vehicle register, fleet utilization records and maintenance schedules.
- Complete fuel consumption records and vehicle logbooks.
- Updated warehouse stock records and inventory registers.
- Periodic physical stock counts and stock reconciliation reports.
- Updated organizational asset register and asset verification reports.
- Properly documented goods received notes, goods issued notes and delivery records.
- Accurate asset assignment, transfer, return and handover documentation.
- Timely logistics support for approved programme and field activities.
- Regular logistics reports covering fleet, inventory, assets and outstanding requirements.
- Documented reports of stock discrepancies, asset losses, vehicle incidents and other logistics-related issues.
- Complete and organized logistics records available for internal reviews, donor monitoring and audits.
- Practical recommendations for improving logistics efficiency, accountability and cost-effectiveness.
Qualifications and Experience
- Bachelor's degree or Higher National Diploma (HND) in Logistics and Supply Chain Management, Transport Management, Business Administration, Procurement, Purchasing and Supply, or a related field.
- Minimum of three (3) years of relevant professional experience in logistics, fleet management, inventory control, warehouse management, asset management or supply chain support.
- Demonstrated experience maintaining logistics records, stock registers, asset registers and other operational documentation.
- Experience coordinating vehicle movements, fuel records, maintenance schedules and transportation arrangements.
- Experience in warehouse operations, stock control, physical inventory verification and reconciliation.
- Experience working with NGOs, INGOs, donor-funded programmes or humanitarian and development organizations is highly desirable.
- Demonstrated ability to coordinate multiple logistics requests and meet operational deadlines.
- Good working knowledge of Microsoft Office applications, particularly Excel, for maintaining registers, trackers and reports.
- Strong documentation, organizational and record-keeping skills.
- Good written and verbal communication skills.
- High level of integrity, accountability, attention to detail and responsible resource management.
- Experience supporting logistics operations across multiple field locations.
- Familiarity with donor-funded asset management and inventory documentation requirements.
- Experience supporting internal audits, asset verification exercises or logistics compliance reviews.
- Knowledge of fleet management systems, inventory management tools or digital logistics platforms.
- Experience in conflict-affected, emergency response or other complex operating environments.
- Knowledge of humanitarian logistics, supply chain procedures and organizational internal controls.
- Relevant professional training or certification in logistics, supply chain management, transport management or inventory control.
Key Competencies:
- Planning and coordination: Ability to organize logistics activities, prioritize competing requests and ensure timely delivery of support.
- Attention to detail: Ability to maintain accurate records and identify discrepancies in stock, fuel, asset and fleet documentation.
- Accountability and integrity: Commitment to transparent processes, responsible resource use and compliance with organizational procedures.
- Problem-solving: Ability to identify logistical challenges and develop practical, timely solutions.
- Inventory and asset management: Ability to maintain reliable stock records, track assets and support physical verification.
- Fleet coordination: Ability to organize vehicle schedules, monitor maintenance and maintain accurate fleet records.
- Communication and teamwork: Ability to work effectively with Programme, Finance, Procurement, Administration and field teams.
- Organization and time management: Ability to manage multiple tasks and meet reporting and operational deadlines.
- Cost-consciousness: Ability to support efficient use of transportation, fuel, storage and other logistics resources.
- Reporting and documentation: Ability to prepare clear reports and maintain complete, traceable records.
- Adaptability: Ability to respond to changing operational priorities in a humanitarian environment.
- Confidentiality and discretion: Ability to handle organizational records and sensitive operational information appropriately.
- Commitment to safety: Ability to follow established safety, security and movement procedures.
Safeguarding, Code Of Conduct And Organisational Values
The post holder is required to:
- Adhere to LPF's policies, procedures, Code of Conduct and organizational values.
- Demonstrate commitment to safeguarding, gender equality, diversity, inclusion and respect for human rights.
- Maintain zero tolerance for sexual exploitation and abuse (SEA), harassment, fraud, corruption and abuse of position.
- Report safeguarding, SEA, fraud or other serious misconduct concerns through established organizational reporting mechanisms.
- Maintain professional conduct and respect confidentiality at all times.
- Demonstrate sensitivity to diverse cultural contexts and the needs of affected populations.
- Comply with applicable security, health and safety requirements.
- Use organizational resources responsibly and protect organizational property.
Application Closing Date
23rd October, 2026.
Interested and qualified candidates should send their CV and cover letter to: hr@lindiipeacefoundation.org using the Job title as the subject of the email.
Note:
- An updated CV detailing relevant qualifications, logistics experience, technical competencies and professional achievements.
- A cover letter clearly demonstrating their suitability for the position, including relevant experience in logistics coordination, fleet management, inventory control, asset management and/or humanitarian supply chain operations.
