Job Title: Personal Assistant
Location: Victoria Island, Lagos
About the Role
- We are seeking a highly organized, dependable, and proactive Personal Assistant (Lifestyle & Family Assistant) to provide comprehensive personal support to a busy executive in the fitness and wellness industry.
- This role is focused on managing day-to-day personal, household, and family-related responsibilities, creating structure, reducing administrative burdens at home, and ensuring the executive's personal life runs efficiently.
- The ideal candidate is resourceful, discreet, detail-oriented, and capable of anticipating needs before they arise.
- They should be comfortable juggling multiple responsibilities, coordinating with vendors and service providers, and handling sensitive information with the utmost confidentiality.
- The Personal Assistant will oversee the executive's personal schedule, family logistics, household administration, errands, appointments, and lifestyle management.
- They will serve as a trusted support partner, ensuring personal commitments are well coordinated, household operations run smoothly, and administrative tasks are handled efficiently.
- This position requires exceptional organizational skills, sound judgment, flexibility, and the ability to adapt in a fast-paced environment.
Key Responsibilities
Personal & Lifestyle Management:
- Manage the executive's personal calendar, appointments, and non-business commitments.
- Coordinate social engagements, personal events, and special occasions.
- Book travel, accommodation, transportation, and leisure activities for the executive and family.
- Assist with personal shopping, gift sourcing, and other lifestyle-related requests.
- Research and recommend products, services, and vendors as needed.
Household Administration:
- Create and maintain systems that improve household organization and efficiency.
- Coordinate domestic staff schedules and monitor performance where applicable.
- Manage household service providers, including cleaners, maintenance personnel, utility providers, and contractors.
- Track household expenses, subscriptions, renewals, and recurring payments.
- Maintain organized records of warranties, receipts, service agreements, and household documentation.
Family Support:
- Coordinate family schedules, school-related activities, extracurricular programs, and appointments.
- Schedule medical, dental, grooming, and wellness appointments for family members.
- Assist with planning birthdays, family celebrations, holidays, and other events.
- Coordinate childcare logistics where required.
- Ensure important family dates and commitments are well organized and communicated.
Administrative Support:
- Handle personal correspondence, forms, and documentation.
- Organize and maintain digital and physical filing systems.
- Prepare reminders, checklists, and weekly schedules for personal commitments.
- Monitor outstanding personal tasks and ensure timely completion.
- Liaise with banks, service providers, schools, and other external parties on personal matters.
Errands & Coordination:
- Run or coordinate personal errands efficiently.
- Arrange deliveries and collections.
- Coordinate vehicle servicing, insurance renewals, registrations, and maintenance schedules.
- Ensure household supplies and personal essentials are adequately stocked.
- Resolve day-to-day personal and household issues promptly.
Planning & Organization:
- Develop systems and routines that reduce administrative workload.
- Maintain task trackers and follow up on outstanding personal action items.
- Anticipate upcoming needs and proactively plan ahead.
- Recommend improvements that enhance organization and efficiency in the executive's personal life.
Key Performance Indicators (KPIs)
- Timely coordination of appointments and personal schedules.
- Efficient management of household operations and vendors.
- Reduction in missed appointments, scheduling conflicts, or overdue tasks.
- Timely completion of errands and personal requests.
- Accuracy and organization of household records and documentation.
- Executive satisfaction with personal support and responsiveness.
- Effective coordination of family logistics and events.
- Improvement in household structure and administrative efficiency.
Requirements
- Bachelor's Degree or HND in Business Administration, Hospitality, Office Administration, Social Sciences, or a related field is an advantage.
- Minimum of 2 – 4 years' experience as a Personal Assistant, Family Assistant, Lifestyle Assistant, Executive Household Assistant, or in a similar role.
- Experience supporting busy professionals or high-net-worth individuals is an added advantage.
Required Skills & Competencies
- Excellent organizational and multitasking skills.
- Strong time management and prioritization abilities.
- High level of discretion, integrity, and confidentiality.
- Strong written and verbal communication skills.
- Exceptional attention to detail.
- Resourceful with excellent problem-solving skills.
- Ability to anticipate needs and work proactively.
- Strong interpersonal and relationship management skills.
- Calm and adaptable under changing priorities.
- Good negotiation and vendor management skills.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Ability to use digital calendars, reminders, and task management tools effectively.
- Work Hours: 8:30am to 6:00pm.
Salary
N200,000 - N250,000 per month.
Application Closing Date
Not Specified.
Interested and qualified candidates should send their applications to: careers@elvaridah.com using the Job Title as the subject of the mail.