Job Title: Personal Assistant - Plant Director's Office
Location: Ndola Cement
Employment Type: Full Time
Job Description
- A personal Assistant (PA), sometimes called the Executive Secretary or Personal/Private Secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis.
- Personal Assistants (PAs) often act as the Director’s first point of contact with people from both inside and outside the organization.
Responsibilities
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visa and accommodation; and occasionally traveling with the director to take notes or dictations at meetings or to provide general assistant during presentations.
- Screening phone calls, inquiries and requests, and handling them when appropriate.
- Drafting and typing Memoranda, Letters and any other communication.
- Responsible for maintaining a sound filing system for correspondence and other documents held in the office of the Plant Director.
- Receiving, recording, monitoring and co-coordinating business correspondence.
- Receiving and screening of visitors
- Screening and re-routing business and personal telephone calls appropriately
- Fixing appointments for the Plant Director.
- Scanning/Photocopying copies for Plant Director’s Office.
- General office management.
- Any other duties as assigned by the Assistant Director.
Requirements
- Minimum Typing Speed 45/55 wpm and Shorthand speeds 90/100 wpm
- Bachelor’s Degree / Diploma in Secretarial / Management Studies / Business Studies / Social Science will be an added advantage.
- Grade twelve (12) School Certificate or Equivalent
- Member of the Professional Secretaries Association of Zambia will be an added advantage.
- Good communication skills
- Leadership ability and strong management skills.
- Good data gathering and analysis skills.
- Baseline problem analysis and solving skills.
- Creativity and an ability to think out of the box.
- Ability in the use of MS Office
Application Closing Date
Not Specified.
Interested and qualified candidates should:
Click here to apply online
