Location: Port Harcourt, Rivers
Employment Type: Full-time
Department: Facilities Management & Administration (FM&A)
Reports To: Head, Facilities Management & Administration Division
Job Purpose
- The Planning & Budget Officer is responsible for coordinating planning, budgeting, forecasting, performance monitoring, and reporting activities within the Facilities Management & Administration (FM&A) Division. The role ensures that departmental activities are aligned with approved budgets, corporate objectives, and partner requirements while facilitating cost control, budget optimization, contract monitoring, and efficient cost recovery.
- The position serves as a critical interface between technical departments, finance teams, partners, regulatory agencies, and vendors to support effective decision-making and operational excellence.
Key Responsibilities
Budgeting & Financial Management:
- Coordinate the preparation of annual FM&A operating and capital budgets.
- Develop and maintain five-year budget plans and long-term financial forecasts.
- Support Section Heads and Department Managers in budget development and management.
- Formulate and recommend budget defense strategies for management presentations and partner reviews.
- Monitor actual expenditures against approved budgets and identify variances.
- Analyze budget performance and recommend corrective actions where necessary.
- Track contract costs, service charges, and vendor spending to optimize costs.
- Prepare monthly budget performance reports and financial analyses.
- Ensure budget allocations remain aligned with business priorities and operational requirements.
Planning & Performance Management:
- Coordinate integrated planning activities across the FM&A Division.
- Develop and maintain planning schedules and ensure timely updates of projects and activities.
- Consolidate inputs from maintenance, administration, real estate, and project teams into a unified business plan.
- Support planning and scheduling activities using enterprise planning tools such as Primavera and MS Project.
- Prepare weekly and monthly key performance indicator (KPI) reports.
- Monitor departmental work programs and performance against established targets.
- Provide management with timely progress reports on strategic projects and initiatives.
Reporting & Business Support:
- Prepare weekly, monthly, quarterly, and annual performance reports.
- Develop management presentations, dashboards, and business review materials.
- Support preparation of divisional budget defense and performance review documentation.
- Assist in preparing presentations for management, partners, and governance committees.
- Translate technical activities and operational requirements into meaningful financial information for stakeholders.
- Provide data-driven insights to support management decision-making.
Stakeholder & Contract Management:
- Liaise with finance teams, supply chain management, partners, and regulatory bodies on budget and planning matters.
- Coordinate with vendors and finance departments to facilitate timely invoice processing and payments.
- Monitor FM&A contract status and ensure renewals are completed before expiry.
- Work with procurement and internal control teams to ensure compliance with delegated authority limits and procurement procedures.
- Support oversight of purchase orders, service requests, and payment processes.
- Foster strong working relationships with internal and external stakeholders to ensure efficient operations.
Compliance & Governance:
- Ensure budget activities comply with company policies, financial procedures, and partner requirements.
- Monitor adherence to approved budgets and recommend budget realignments when necessary.
- Support audit reviews and provide required budget and planning documentation.
- Maintain accurate planning, budgeting, and contract records.
- Keep abreast of evolving financial processes, systems, and regulatory requirements.
Key Accountabilities:
- Timely preparation and submission of annual and long-term budgets.
- Effective monitoring and control of FM&A expenditure.
- Accurate financial forecasting and budget performance reporting.
- Successful coordination of budget defense and cost recovery activities.
- Timely contract renewals without regularization issues.
- Reliable KPI reporting and performance tracking.
- Effective stakeholder engagement and relationship management.
HSE Responsibilities:
- Comply with all company health, safety, security, and environmental requirements.
- Participate in safety meetings, drills, and awareness programs.
- Report unsafe acts, incidents, and hazardous conditions promptly.
- Perform assigned duties in a safe and responsible manner.
Requirements
- Bachelor's Degree in Finance, Economics, Engineering, or a related discipline.
- Minimum of five (5) years post-NYSC professional experience in planning, budgeting, financial analysis, project controls, or business performance management.
Technical Competencies:
- Budget Planning and Control
- Financial Analysis and Reporting
- Cost Monitoring and Forecasting
- Performance Management and KPI Reporting
- Contract Administration Support
- Project Planning and Scheduling
- Business Planning and Budget Defense
- Data Analysis and Interpretation
- Stakeholder Management
- Procurement Process Understanding.
Application Closing Date
29th August, 2026.
Interested and qualified candidates should:
Click here to apply online