Mid-Level Office/Admin Assistant On-site in Dubai

About the Role

We are seeking a Mid-Level Office/Admin Assistant to join our team in Dubai. This role requires a proactive individual who can manage various administrative tasks efficiently. You will be the first point of contact for visitors, clients, and vendors, ensuring a welcoming environment. If you have a Bachelor’s degree in business administration and strong Microsoft Office skills, we encourage you to apply. This position does not offer remote work and requires on-site presence in Dubai.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors to create a positive impression.
• Manage the reception area and handle inquiries to ensure smooth operations.
• Process employee requests and provide information to support staff needs.
• Coordinate and schedule appointments and meetings to optimize time management.
• Provide administrative support to various departments to enhance productivity.
• Coordinate with vendors for office supplies and services to maintain inventory.
• Prepare purchase requests and follow up on quotations to ensure timely procurement.
• Support invoice tracking and coordinate with finance to ensure accurate records.
• Ensure smooth office operations by monitoring supplies and equipment availability.
• Oversee daily allocation and condition of company vehicles for efficient use.
• Monitor vehicle movement and maintain trip logs for accountability.
• Coordinate regular servicing and repairs of vehicles to ensure safety.
• Coordinate with building management for maintenance to uphold office standards.
• Ensure cleanliness and organization of office premises for a professional environment.
• Handle incoming and outgoing mail and deliveries to facilitate communication.

Requirements

• 3 to 5 years of relevant experience in a similar role to ensure competence.
• Bachelor’s degree in business administration or equivalent for foundational knowledge.
• Strong knowledge of Microsoft Office to perform daily tasks effectively.
• Excellent communication and interpersonal skills to interact with diverse individuals.
• Good organizational skills to manage multiple tasks efficiently.
• Attention to detail to ensure accuracy in all administrative duties.
• Ability to maintain confidentiality to protect sensitive information.
• Experience in a corporate environment is a plus for understanding workplace dynamics.

Benefits

Joining our team comes with several benefits, including competitive salary packages and opportunities for professional development. You will work in a dynamic environment that values collaboration and innovation. We also offer a supportive workplace culture that encourages growth and flexibility. For more information about our company and other job openings, visit our Dubai job listings or check our company profile.

• 3 to 5 years of relevant experience in a similar role to ensure competence.
• Bachelor’s degree in business administration or equivalent for foundational knowledge.
• Strong knowledge of Microsoft Office to perform daily tasks effectively.
• Excellent communication and interpersonal skills to interact with diverse individuals.
• Good organizational skills to manage multiple tasks efficiently.
• Attention to detail to ensure accuracy in all administrative duties.
• Ability to maintain confidentiality to protect sensitive information.
• Experience in a corporate environment is a plus for understanding workplace dynamics.

• Serve as the first point of contact for visitors, clients, and vendors to create a positive impression.
• Manage the reception area and handle inquiries to ensure smooth operations.
• Process employee requests and provide information to support staff needs.
• Coordinate and schedule appointments and meetings to optimize time management.
• Provide administrative support to various departments to enhance productivity.
• Coordinate with vendors for office supplies and services to maintain inventory.
• Prepare purchase requests and follow up on quotations to ensure timely procurement.
• Support invoice tracking and coordinate with finance to ensure accurate records.
• Ensure smooth office operations by monitoring supplies and equipment availability.
• Oversee daily allocation and condition of company vehicles for efficient use.
• Monitor vehicle movement and maintain trip logs for accountability.
• Coordinate regular servicing and repairs of vehicles to ensure safety.
• Coordinate with building management for maintenance to uphold office standards.
• Ensure cleanliness and organization of office premises for a professional environment.
• Handle incoming and outgoing mail and deliveries to facilitate communication.