Job Title: Account Payable & Account Receivable Officer
Location: Aba, Abia
Reports to: Chief Accountant / Financial Controller
Job Summary
- The Accounts Payable / Accounts Receivable Officer is responsible for managing the hotel's accounts payable and accounts receivable functions to ensure timely processing of supplier payments, efficient collection of customer receivables, accurate financial record-keeping, and effective cash flow management.
- The role ensures that all financial transactions are properly authorized, accurately recorded, and comply with the hotel's financial policies, accounting standards, and statutory requirements.
- The position works closely with Procurement, Cost Control, Front Office, Food & Beverage, Conference & Banquet, Sales & Marketing, Stores, Human Resources, and other operational departments to maintain accurate financial records, strengthen internal controls, and support the hotel's financial performance.
Key Responsibilities
Accounts Payable Management:
- Process supplier invoices accurately and promptly.
- Verify that all invoices are supported by approved Purchase Requisitions (PRs), Purchase Orders (POs), Goods Received Notes (GRNs), supplier invoices, and other supporting documentation before payment.
- Match supplier invoices with purchase orders and goods received documentation.
- Prepare payment vouchers for approval.
- Schedule supplier payments in accordance with agreed payment terms.
- Maintain accurate supplier account records and payment history.
- Reconcile supplier statements and resolve discrepancies promptly.
- Monitor outstanding supplier balances and payment obligations.
- Respond to supplier enquiries professionally and promptly.
Accounts Receivable Management:
- Raise invoices for corporate clients, conferences, banquets, accommodation, events, restaurants, and other hotel services.
- Monitor customer accounts and outstanding receivables.
- Follow up on overdue accounts through reminders, calls, emails, and client visits where necessary.
- Process receipts and allocate payments accurately.
- Reconcile customer accounts regularly.
- Investigate and resolve billing discrepancies.
- Monitor credit limits and ensure compliance with approved credit policies.
- Prepare aging analysis reports and recommend collection strategies.
Billing & Revenue Support:
- Ensure accurate billing for all hotel services.
- Verify room charges, conference charges, food and beverage invoices, laundry services, transportation, spa, and other guest services before invoicing.
- Coordinate with Front Office, Conference & Banquet, Sales, and Food & Beverage Departments to resolve billing issues.
- Ensure timely issuance of invoices and statements of account.
- Support accurate revenue recognition in accordance with accounting standards.
Cash Flow & Financial Management:
- Monitor daily cash inflows and outflows relating to payables and receivables.
- Support cash flow planning through timely collections and payment scheduling.
- Assist in forecasting cash requirements.
- Ensure efficient management of working capital.
- Report significant outstanding balances to the Chief Accountant.
Reconciliation & Financial Records:
- Perform daily, weekly, and monthly reconciliation of supplier and customer accounts.
- Reconcile accounts receivable and accounts payable ledgers with the general ledger.
- Assist in bank reconciliation where required.
- Maintain complete and accurate accounting records.
- Investigate and resolve reconciliation differences promptly.
Credit Control:
- Monitor customer credit accounts.
- Ensure customers operate within approved credit limits.
- Recommend suspension of credit facilities where necessary.
- Follow up on overdue debts and implement approved collection procedures.
- Prepare reports on delinquent accounts for Management review.
- Support legal recovery processes where authorized.
Internal Controls & Compliance:
- Ensure compliance with financial policies and approval procedures.
- Verify completeness of supporting documentation before processing transactions.
- Maintain segregation of duties within payable and receivable processes.
- Prevent duplicate payments and fraudulent transactions.
- Safeguard confidential financial information.
- Support internal control improvements.
Audit Support:
- Prepare schedules and documentation required during internal and external audits.
- Provide supporting documents for audit reviews.
- Respond promptly to audit queries.
- Assist in implementing audit recommendations relating to payables and receivables.
- Maintain audit-ready financial records.
Tax & Statutory Compliance:
- Ensure applicable withholding tax (WHT), VAT, and other statutory deductions are correctly applied to supplier payments.
- Maintain proper tax documentation.
- Assist in preparing tax schedules and statutory reports.
- Support compliance with tax regulations and reporting requirements.
Reporting & Documentation:
- Prepare daily, weekly, monthly, quarterly, and annual Accounts Payable and Accounts Receivable reports.
- Prepare supplier aging reports.
- Prepare customer aging reports.
- Monitor collection performance and payment trends.
- Maintain accurate financial files and electronic records.
- Submit reports within established reporting deadlines.
Collaboration & Stakeholder Management:
- Work closely with Procurement on supplier account management.
- Coordinate with Sales & Marketing regarding corporate client billing.
- Liaise with Front Office on guest account reconciliation.
- Work with Conference & Banquet teams on event billing.
- Coordinate with Cost Control regarding inventory-related invoices.
- Maintain positive relationships with suppliers and customers.
Compliance & Continuous Improvement:
- Comply with company policies, accounting standards, and financial procedures.
- Participate in training and professional development programmes.
- Recommend process improvements that strengthen efficiency and internal controls.
- Support automation initiatives within the Finance Department.
- Promote continuous improvement in financial operations.
Qualifications & Requirement
- Bachelor's Degree or Higher National Diploma (HND) in Accounting, Finance, Economics, Business Administration, or a related discipline.
Experience:
- Minimum of 3–5 years of experience in Accounts Payable, Accounts Receivable, Finance, or Accounting.
- Experience in a hotel, hospitality organization, or service industry is highly desirable.
- Working knowledge of hotel accounting systems such as IDS Next, Opera PMS, SunSystems, Sage, SAP, or similar ERP systems is an added advantage.
Professional Certifications (Preferred):
- ACA (ICAN).
- ACCA.
- ATS (Accounting Technicians Scheme).
- CITN (added advantage).
- Proficiency in Microsoft Excel and accounting software.
Skills & Competencies:
- Accounts Payable Management.
- Accounts Receivable Management.
- Credit Control.
- Invoice Processing.
- Financial Reconciliation.
- Financial Reporting.
- Cash Flow Management.
- Tax Compliance.
- Microsoft Excel (Advanced).
- Accounting Software.
- Data Analysis.
- Communication and Negotiation Skills.
- Attention to Detail.
- Time Management.
- Problem Solving.
- Integrity and Confidentiality.
Application Closing Date
31st August, 2026.
Interested and qualified candidates should forward their CVs and cover letters to: recruitment@domeoresources.org using "Account Payable & Account Receivable Officer_Aba" as the subject of the email.
Note: Only shortlisted candidates will be contacted.