We are recruiting to fill the position below:
Job Title: Documentation Executive
Location: Makun City, Ogun
Employment Type: Full-time
Department: Manufacturing
Slot: 3 Opening
Reports to: Documentation Manager
Job Summary
- The Documentation Executive is responsible for creating, reviewing, controlling, maintaining, and archiving all pharmaceutical documents in compliance with Good Manufacturing Practices (GMP), Good Documentation Practices (GDP), and applicable regulatory requirements.
- The role ensures that documentation is accurate, up-to-date, and readily available to support manufacturing, quality assurance, audits, and regulatory inspections.
Key Responsibilities
- Prepare, review, issue, revise, and archive controlled documents such as Standard Operating Procedures (SOPs), Batch Manufacturing Records (BMRs), Batch Packaging Records (BPRs), specifications, protocols, reports, forms, and logbooks.
- Maintain the document control system to ensure all documents are properly numbered, approved, distributed, and withdrawn when obsolete.
- Ensure compliance with Good Documentation Practices (GDP), Good Manufacturing Practices (GMP), and company quality policies.
- Coordinate document review and approval workflows with cross-functional departments.
- Maintain master copies of controlled documents and ensure only current versions are available for use.
- Monitor document revision schedules and initiate timely updates.
- Support internal, customer, and regulatory audits by providing required documentation.
- Archive completed documents according to company retention policies and regulatory requirements.
- Maintain confidentiality and security of controlled documents.
- Track document issuance, retrieval, and destruction records.
- Assist in change control, deviation, CAPA (Corrective and Preventive Actions), and risk management documentation.
- Ensure documentation complies with regulatory requirements from authorities such as FDA, EMA, WHO, and local regulatory agencies where applicable.
- Train employees on document control procedures and Good Documentation Practices.
- Support electronic document management systems (EDMS) where implemented.
- Coordinate with Quality Assurance, Production, Quality Control, Regulatory Affairs, Engineering, and Warehouse departments to ensure documentation accuracy and completeness.
Key Performance Indicators (KPIs)
- Timely preparation and issuance of controlled documents.
- Accuracy and completeness of documentation.
- Compliance with GMP and GDP requirements.
- Number of documentation errors or deviations.
- Timely closure of document revisions.
- Audit readiness and successful inspection outcomes.
- Document retrieval and archival efficiency.
Qualifications
- Bachelor's Degree in Pharmacy, Pharmaceutical Sciences, Chemistry, Microbiology, Biochemistry, Life Sciences, or a related discipline.
- Additional certification in Quality Management, GMP, or Documentation Control is an advantage.
Experience:
- 2–5 years of experience in pharmaceutical documentation, quality assurance, regulatory affairs, or manufacturing documentation.
- Experience working in a GMP-compliant pharmaceutical environment is preferred.
- Familiarity with electronic document management systems (EDMS) is desirable.
Required Skills:
- Strong knowledge of GMP, GDP, GLP, and pharmaceutical quality systems.
- Excellent document preparation, proofreading, and organizational skills.
- High attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Ability to manage multiple priorities and meet deadlines.
- Analytical and problem-solving skills.
- Ability to maintain confidentiality and data integrity.
Key Competencies:
- Attention to detail
- Organizational and time management skills
- Regulatory compliance awareness
- Teamwork and collaboration
- Integrity and accountability
- Planning and coordination
- Documentation accuracy
- Continuous improvement mindset
Working Conditions:
- Office-based with regular interaction with manufacturing, quality control, and warehouse areas.
- May require participation in audits, inspections, and validation activities.
- Must comply with company health, safety, and pharmaceutical GMP requirements.
Career Progression:
- Senior Documentation Executive
- Documentation Supervisor
- Quality Assurance Officer
- Quality Assurance Executive
- Documentation Manager
- Quality Assurance Manager
Salary
N150,000 - N250,000 / Month.
Application Closing Date
30th August, 2026.
Interested and qualified candidates should send their Application to: nosa@svnl.in using the Job Title as the subject of the email.