Job Title: Grant Officer
Location: Ibeju-Lekki, Lagos
Job Type: Full-time
Job Summary
- The Grants Officer will contribute to achieving high-quality programming by ensuring effective grants management, including compliance requirements, reporting, timely and quality proposal development, and internal and external communication.
- The officer ensures the research team(s) are fully informed of relevant funder/donor compliance regulations and procedures, manages donor and other external reporting, and coordinates grant revisions.
- The officer also supports donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected.
- The Grants Officer also supports the development of proposals and opportunity identification, as required.
Responsibilities
The responsibilities include but are not limited to the following:
Proposal Development:
- Support the development of high quality proposals using relevant tools and guidance (Go/
- No-go checklist, proposal development calendar, procurement plan, internal budgeting tool,
- etc.);
- Work closely with Budget Holders, programme teams, and finance as well as other
- stakeholders to compile accurate proposal budget and assess whether all necessary costs
- have been included.
Due Diligence Assessments and Agreements:
- Lead due diligence assessment when and as required by an existing or new donor;
- Lead on organisational assessments of Partners as funder Grants Management procedures;
- In coordination with the Director of Research & Impact and other relevant units, draft
- Partner Agreements/MoUs with relevant Annexes and take through signing processes;
- Contribute to partner capacity building as required and identified in partner assessment.
Grant Agreement:
- Review funder/donor contracts, flag any points that might challenge the University’s
- procedures, and support contract negotiations;
- Work with finance team to support/advise them in development of internal budgeting tool
- and communication with field offices on allocated budget;
- Summarise in writing, key reporting and compliance requirements (compliance checklist),
- including potential issues for Grant Opening Meetings;
- Coordinate with respective budget holders and finance in order to ensure budgets are
- correctly allocated and aligned;
- Work with the relevant Project Manager or Co-Principal Investigators to ensure Grant
- Opening Meetings are arranged and take place within 30 days of the grant being activated.
Donor Reporting and Monitoring:
- Coordinate the finalisation of funder/donor reports ensuring consistency between narrative
- and financial reports and that they meet quality standards;
- Highlight critical financial issues such as under/over spends to finance and Budget Holders,
- and follow up in writing when discussed verbally;
- Provide technical support to relevant Project Managers/(Co-)Principal Investigators and
- Budget Holders on monitoring issues and budget revising (if required);
- Collaborate with the finance team to ensure donor budget lines as per the contract are in
- line with the financial system (i.e. amounts have not changed as a result of new income
- instalments at different rates being received);
- Monitor grant payment schedules and income requests for respective portfolio, working
- closely with finance to ensure this is done in a timely manner;
- In collaboration with the Communications team, contribute to the development of country
- factsheets and other relevant information pieces for funder/donor visits/meetings
Donor Compliance:
- Be familiar with all PAU organizational and donor portfolio compliance requirements and
- ensure high quality management of grants through meeting of KPIs and deadlines;
- Support and advise programme colleagues with queries related to donor compliance on
- grants within portfolio;
- Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator)
- to ensure all documentation required is ready and available for audits (e.g. vouchers,
- distribution lists)
- Coordinate Close Out of grants in respective portfolio;
- Assist in training and capacity building related to PAU Grants Management/donor
- compliance as required.
General Administration:
- Ensure all documentation required to be kept by donors is available within the Grants
- department by maintaining high standard information management/filing systems;
- Visit field offices to support with capacity building of staff and partners and monitoring
- purposes;
- Ensure correct and up-to-date maintenance of Grants Funding Tracker.
Qualifications
- Bachelor’s Degree in Development Studies, Social Sciences, Business Administration, Finance, Project Management, or a related field.
- Minimum of 4 years’ experience in grants management, donor-funded projects, or research administration.
- Experience in proposal development, donor reporting, grant compliance, and budget management.
- Knowledge of donor regulations, grant agreements, and partnership management.
- Experience working with multiple donors and cross-functional teams.
- Proficiency in Microsoft Office Suite, particularly Word and Excel.
Requirements / Competencies:
- Strong knowledge of grants management and donor compliance.
- Excellent proposal, report writing, and communication skills.
- Strong analytical, organisational, and project coordination skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong interpersonal, stakeholder management, and teamwork skills
- High level of integrity, attention to detail, and accountability.
- Ability to work independently and under pressure.
- Demonstrates the University’s core values of Community, Respect, Integrity, Spirit of Service, and Professionalism.
Salary Grade
Administrative grade.
Application Closing Date
13th August, 2026.
Interested and qualified candidates should send their CV and Cover Letter to: recruitment@pau.edu.ng using the job position as the subject of the email.