Location: Omole, Lagos
Employment Type: Full-time
Job Summary
- We are seeking a highly organized, proactive, and responsible Office Assistant to provide administrative and operational support across the organization.
- The ideal candidate will help ensure the smooth day-to-day running of the office by managing reception duties, office supplies, records, facilities, logistics, and general administrative tasks.
- The successful candidate must be professional, detail-oriented, resourceful, and able to work effectively in a fast-paced environment.
Key Responsibilities
Reception & Front Office Management:
- Greet and attend to visitors, clients, and vendors in a professional and welcoming manner.
- Answer, screen, and direct incoming calls and inquiries appropriately.
- Receive, sort, distribute, and dispatch incoming and outgoing mails, packages, and shipments.
- Maintain a neat, organized, and professional reception and office environment.
Administrative Support:
- Provide general administrative and clerical support to the MD, Operations, Sales, and other teams as required.
- Assist with data entry, word processing, photocopying, scanning, printing, and document preparation.
- Schedule appointments, meetings, and meeting rooms.
- Maintain accurate physical and digital filing systems.
- Handle confidential documents and information with discretion.
Office Supplies & Inventory:
- Monitor office supplies and consumables to ensure adequate stock levels.
- Prepare and process requests for office supplies and other administrative needs.
- Maintain proper records of office supplies, purchases, and usage.
- Liaise with approved vendors and suppliers when necessary.
Facilities Management:
- Ensure the office environment is clean, organized, hygienic, and properly maintained.
- Liaise with building management, cleaners, technicians, IT personnel, and other service providers when required.
- Report maintenance issues, equipment faults, and facility concerns promptly.
- Assist in ensuring office equipment and facilities remain functional and in good condition.
Logistics & Event Support:
- Coordinate office-related deliveries, dispatches, and transportation arrangements.
- Assist with logistics for company meetings, events, team lunches, and employee activities.
- Support the Operations Team with general logistical tasks as assigned.
- Coordinate with vendors and service providers to ensure timely delivery of required services.
Record Keeping & Documentation:
- Maintain accurate records of office activities, purchases, deliveries, and administrative transactions.
- Organize and update physical and electronic records.
- Ensure documents are properly filed and easily accessible when required.
- Maintain confidentiality of company and employee information.
Expense & Petty Cash Support:
- Assist with processing invoices, receipts, expense reports, and petty cash transactions.
- Maintain proper documentation for office-related expenses.
- Support the relevant team in tracking routine administrative expenses.
- Ensure expenses are properly recorded and supported by relevant documentation.
Qualifications
- Minimum of an SSCE / OND; HND or Bachelor's Degree in Business Administration, Office Administration, or a related field is an added advantage.
- Minimum of 1 year of experience in an administrative, clerical, office assistant, receptionist, or similar role.
- Proficiency in Microsoft Office Suite, particularly Word and Excel.
- Good verbal and written communication skills.
- Strong organizational and time-management skills.
- Good attention to detail and accuracy.
- Ability to multitask and prioritize responsibilities effectively.
- Ability to work independently while also functioning effectively as part of a team.
Other Requirements:
- Must reside within the Ikeja, Ogba, Ojodu, or surrounding axis of Lagos.
- Must be reliable, punctual, organized, and professional.
- Must demonstrate good interpersonal and customer service skills.
- Ability to handle confidential information responsibly.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Ability to occasionally lift and move office supplies or equipment where necessary.
- Must be willing to perform other reasonable administrative duties as assigned by management.
Salary
N100,000 monthly.
Application Closing Date
30th September, 2026.
Interested and qualified candidates should forward their CVs to: talent@amaniadvisory.com using "Office Assistant" as the subject of the email.
