About the Role
Shamal Holding, a diversified investment firm based in Dubai, is seeking an experienced Administration Officer to join our dynamic operations team. In this critical role, you will play a vital part in managing the administrative needs of our diverse assets, contributing to our mission of generating meaningful outcomes through exceptional investments and experiences.
Responsibilities
- Manage daily administrative tasks including filing, data entry, document preparation, and scheduling.
- Welcome and assist visitors, tenants, and customers with a professional and friendly demeanor.
- Provide accurate information regarding services, promotions, and facilities available at our destinations.
- Handle visitor inquiries through various channels such as in-person, phone, email, and messaging.
- Act as the main liaison for suppliers and service providers, processing invoices and coordinating with finance and procurement departments.
- Prepare reports and presentations as required by management within established deadlines.
- Lead the purchase order (PO) and purchase requisition (PR) processes, managing requests through our ERP software.
- Support the leasing department with daily tasks, including preparing contracts and performing due diligence on documentation.
- Regularly address tenant complaints and operational challenges to ensure smooth operations.
- Conduct due diligence on agreements and validate compliance documents for all tenants.
- Utilize MS Office and other administrative systems effectively to perform tasks.
- Undertake any additional tasks as assigned by management.
Requirements
- Bachelor's Degree in Business Administration, Accounting, or Finance.
- Minimum of 2 years of experience in leasing administration or tenant relations.
- Proficient in MS Office and basic administrative systems.
- Strong organizational and multitasking abilities.
- Excellent communication skills in English; Arabic proficiency is a plus.
- Ability to work effectively in a team-oriented environment.
- Candidate must have valid UAE residency.
Benefits
Joining Shamal Holding means becoming part of a vibrant team dedicated to innovation and excellence. We offer competitive salaries, opportunities for professional development, and a supportive work environment where your contributions are valued. Enjoy working in a prestigious location with access to some of Dubai’s most exciting assets.
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