Role Summary
- The Document & Administrative Support Officer is responsible for providing reliable administrative and external support to the business.
- The role involves the timely submission, collection, and delivery of company documents, including legal and official documents, as well as running business-related errands and liaising with external offices, government agencies, legal institutions, banks, clients, and other stakeholders as required.
- The ideal candidate should be organized, trustworthy, proactive, physically mobile, and able to handle confidential company documents and assignments with a high level of responsibility and professionalism.
Key Responsibilities
- Submit and collect legal, administrative, and official company documents from relevant offices and institutions.
- Visit government agencies, courts, banks, legal offices, corporate organizations, and other locations on behalf of the company.
- Handle routine business errands and external assignments as directed by management.
- Ensure documents are delivered to the correct recipient and obtain evidence of submission or receipt where applicable.
- Follow up on submitted documents and provide timely updates on their status.
- Assist with the collection and delivery of company correspondence, letters, certificates, and other official materials.
- Liaise professionally with external contacts and provide accurate information as authorized by the company.
- Maintain proper records of documents submitted, collected, or delivered.
- Ensure all company documents and information handled are kept confidential and secure.
- Support the Administrative and Operations teams with routine office tasks when required.
- Assist with photocopying, scanning, printing, filing, and organization of documents.
- Keep management informed of any delays, challenges, or issues encountered while carrying out assignments.
- Manage assigned tasks efficiently and ensure errands are completed within agreed timelines.
- Perform other administrative and operational duties as may be assigned by management.
Key Performance Indicators (KPIs)
- Timely completion of assigned errands and external assignments.
- Accurate and successful submission and collection of documents.
- Proper documentation and tracking of submitted documents.
- Timely reporting of assignment status and challenges.
- Safe and confidential handling of company documents.
- Professional conduct when representing the company externally.
- Compliance with management instructions and company procedures.
Requirements and Qualifications
- OND, HND, or Bachelor's Degree in Business Administration, Office Administration, or a related field.
- 1–3 years of experience in administrative support, office operations, dispatch, document handling, or a similar role.
- Good knowledge of Lagos routes and ability to navigate different locations efficiently.
- Strong organizational and time-management skills.
- Good communication and interpersonal skills.
- Ability to handle confidential and sensitive documents responsibly.
- High level of integrity, reliability, and trustworthiness.
- Ability to work independently and follow instructions accurately.
- Ability to use Google Maps or other navigation applications.
- Basic computer literacy and ability to use email, Microsoft Office, and other office tools.
- Ability to work under pressure and meet deadlines.
Key Competencies:
- Integrity and confidentiality
- Reliability and accountability
- Time management
- Attention to detail
- Communication skills
- Professionalism
- Organization and record keeping
- Problem-solving ability
- Proactive approach to assigned tasks
- Knowledge of Lagos routes and transportation options.
Salary
N100,000 - N150,000 per month.
Application Closing Date
20th August, 2026.
Interested and qualified candidates should send their updated Curriculum Vitae to: hr@heritagedwellings.ng using the job title as the subject of the mail.
Note: Proximity to Chevron-Lekki is Mandatory.