Job Title: Executive Assistant
Location: Ogudu GRA, Lagos
Employment Type: Full-time (Hybrid)
Job Summary
- We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to the Executive Chairman of a Courier and Logistics Institute.
- The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring the smooth day-to-day operations of the executive office.
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and travel arrangements.
- Screen calls, emails, and correspondence, responding where appropriate.
- Prepare reports, presentations, meeting agendas, and minutes.
- Draft professional emails, letters, proposals, and other business documents.
- Conduct research and compile data for decision-making.
- Coordinate internal and external meetings, ensuring all logistics are in place.
- Track action items and follow up with departments to ensure timely completion.
- Maintain confidential files, records, and sensitive information with discretion.
- Organize company events, executive meetings, and business engagements.
- Liaise with clients, partners, vendors, and stakeholders on behalf of the executive.
- Support project coordination and monitor deadlines across multiple initiatives.
- Improve administrative processes and recommend productivity enhancements.
- Utilize AI tools such as ChatGPT and Claude AI for research, content drafting, summarization, documentation, brainstorming, and workflow optimization while maintaining accuracy and confidentiality.
- Perform other administrative and executive support duties as assigned.
Requirements
- Bachelor's Degree in Business Administration, Management, or a related field.
- 2–4 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- High level of professionalism, integrity, and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience using productivity and collaboration tools such as Zoom, Microsoft Teams, Slack, Trello, or Notion.
- Basic working knowledge of AI tools, particularly ChatGPT and Claude AI, with the ability to use them to improve productivity and administrative efficiency.
- Strong internet research and analytical skills.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
Preferred Skills:
- Experience supporting C-level executives or senior management.
- Familiarity with project management and workflow tracking.
- Strong problem-solving and decision-making skills.
- Ability to anticipate executive needs and take initiative.
- Experience coordinating multiple projects simultaneously.
Key Competencies:
- Exceptional organizational skills
- Attention to detail
- Professional communication
- Confidentiality and integrity
- Critical thinking
- Adaptability
- Initiative and resourcefulness
- Time management
- Tech-savviness
- AI-assisted productivity.
Application Closing Date
17th August, 2026.
Interested and qualified candidates should send their CV to: careers@bridgehedge.org using "Executive Assistant" as the subject of the mail.